Freedom of Information Request

What is a Freedom of Information Request?

The Freedom of Information Act allows members of the public and the media to submit freedom of information requests which require public bodies to release information they hold. Some requests may be refused such as those regarded as sensitive information or if they are too complex. When making request, it is important to be as specific by stating the nature of the data you want and over what period.

This access to data can uncover injustices, provide evidence for legal cases, inform the public, and drive policy change. By making information public, FOI requests can also pressure authorities to be more transparent and demonstrate public demand for specific datasets.

More information can be found on the Information Commissioner’s website click here.

How FOI serves as an advocacy tool?

Freedom of Information (FOI) requests are a powerful advocacy tool, enabling individuals and groups to hold public authorities accountable by requesting information on their policies, decisions, and performance. The information obtained can be leveraged to inform advocacy campaigns, shares with the media, or used as evidence in complaints or legal proceedings.

The information obtained can help to:

• Uncovers Injustice - FOI requests can reveal systemic issues and flawed decision-making within public bodies, such as issues related to particular communities.
• Provides Evidence - The information obtained through FOI requests can serve as crucial evidence for legal cases and other advocacy work, helping to build stronger arguments against public bodies.
• Promotes Transparency and Accountability - FOI requests shine a light on government and public authority operations, compelling these bodies to be more open about their actions and be held accountable for their performance.
• Informs Public Debate and Media - The data gathered through FOI can be used by journalists and advocacy groups to inform the public, raise awareness, and spark wider debates on important issues.
• Drives Policy Change - By providing evidence of problems or potential solutions, FOI requests can contribute to changing outdated policies and improving services provided by public authorities.

How to write an effective request for information

• Subject title – In you email or letter ensure the subject line or heading makes it clear that you are making an information request. For example, you could use ‘request for information,’ or ‘freedom of information request’;
• Date – Include the date on which the request has been made;
• Your name – include the name of the organisation or person – individuals can also make a request on behalf of an organisation or clients;
• Contact details – include the email address or address the public authority can use to respond to you in writing;
• Receiving information – State how you would like to receive the information (for example by email or printed out and posted to you) – include any communication needs;
• Description of information requested – include a clear description of the information you want and be detailed as possible such as from and to dates. If the request is too broad it may be refused or you may be asked to pay a fee.